Security Deposit Deduction Letter Generator

When a tenant moves out, most states require you to return the deposit — minus lawful deductions — with an itemized written statement by a strict deadline. Fill in the details, add your deduction line items, generate the letter, then print it or save it as a PDF. Deductions are for damage beyond normal wear and tear (unpaid rent, cleaning beyond normal use, repairs for damage, lease violations) — not for routine turnover.

Landlord / management name Landlord address Tenant name(s) Rental property address (unit) Move-out date Security deposit held $ Deductions (add one row per item)

Examples: "Repaint walls — excessive nail holes and marks beyond normal wear", "Professional carpet cleaning — pet stains", "Replace broken blinds — bedroom", "Unpaid final water bill". Attach receipts and move-in/move-out photos to the letter.

Important: This generates a general template, not legal advice. Deposit rules vary by state: deadlines commonly run 14–60 days after move-out, some states require interest on held deposits, and many penalize landlords who miss the deadline or withhold improperly (some allow tenants to recover double or triple the deposit). Check your state's rule with the Security Deposit Deadline Finder and the applicable state guide before sending. Keep receipts, photos, and proof of delivery.