Published 2026-10-05 · 9 min read

Proof (Notarize) vs NotaryCam 2026: Best Online Notary for Landlords?

Disclosure: we're a Proof (Notarize) referral partner — links to Proof on this page may earn us a commission at no extra cost to you. NotaryCam is included as the comparison; we earn nothing from it and our evaluation is the same either way.

This article is general information, not legal, tax, or financial advice. Remote notarization rules vary by state and change over time — verify current requirements for your situation before relying on any service.

Notarize is now Proof — the country's biggest remote online notarization network rebranded, but the product landlords know is the same: upload a document, verify your identity, and connect to a commissioned notary by video in minutes. The question landlords keep asking is how Proof stacks up against NotaryCam, the mortgage-industry RON specialist that's been running real-estate closings since 2014.

The short answer: Proof wins on transparency and availability for individual landlords; NotaryCam wins if your notarization needs center on real estate closings and business integrations. Here's the full head-to-head.

Quick Verdict

Proof wins for most landlords. Fully published per-session pricing ($25 first seal, $15 additional seals, $4 eSign-only), true 24/7 on-demand notary access with connection in seconds, sessions under 15 minutes, and mobile-friendly sessions that work from a phone. Five million-plus notarizations is a track record no competitor matches. As a Proof referral partner, we benchmarked these claims against NotaryCam's documented capabilities rather than taking them at face value.

NotaryCam is the closing-table specialist. Founded in 2014 with mortgage-industry DNA, its eClose360 product is built for property transactions, and it offers API and licensed-software options for businesses that want to run their own RON operations. But for an individual landlord, its consumer pricing isn't published on its own site — third-party reviewers report ~$25 per US notarization and ~$79 for international signers — and its documented availability (7:00 AM–12:00 AM EST for the closing product) isn't true 24/7. Desktop or laptop required; phones and tablets aren't supported.

If you notarize a few documents a year and want the session to just work at midnight, Proof. If you run closings or need an API, NotaryCam deserves a demo.

How Each Service Works

Proof. Create a free account at Proof's signup page, upload your document as a PDF or DOCX (phone-scanning works for paper originals), and verify your identity with knowledge-based questions plus a photograph of an unexpired ID. You're then connected to a commissioned online notary by video call — typically in seconds — who witnesses the signing and applies the electronic seal. The finished document is available to download or share immediately. Notaries on the network are commissioned in states including Virginia, Nevada, Florida, and Texas and can notarize for all 50 states, subject to your state's RON rules. Notaries are on-demand 24/7, 365 days a year.

NotaryCam. Upload your document to their secure platform, verify your identity (credential analysis of your ID, knowledge-based questions during the live session, and possible biometric facial recognition), connect with a commissioned notary by two-way audio-video, sign electronically, and receive the sealed document. Notably, NotaryCam requires a laptop or desktop computer — phones and tablets are not supported, per their own documentation. Beyond individual sessions, NotaryCam offers two business models: a full-service RON platform (they supply the notaries) or licensed software for businesses that staff their own commissioned notaries, plus an API for integration into existing workflows.

The core loop is the same — upload, verify, video session, seal. The practical differences: Proof connects faster and works on mobile; NotaryCam verifies more thoroughly and offers deeper business integration.

Pricing Compared

Pricing verified from each provider's published materials in 2026; pricing may change, so check current pricing on each provider's site before budgeting.

Proof (published on notarize.com and Proof's help center):

• First notary seal: $25
• Each additional seal: $15
• Each on-demand witness: $15
• Each additional signer: $10
• eSign-only transactions: $4 per transaction (unlimited signers)
• Includes: 24/7 on-demand access, unlimited document uploads, multi-signer sessions

No subscription, no monthly minimum — you pay per session. For a landlord who notarizes a few documents a year, that's the entire pricing story.

NotaryCam (caveat: consumer pricing not published on NotaryCam's own site as far as we could verify): third-party reviewers report roughly $25 per notarization for US-based signers, jumping to ~$79 per session for signers outside the country, with volume discounts for businesses doing 10+ notarizations a month. NotaryCam describes business pricing as negotiated. We won't present third-party numbers as gospel — if you're comparing line-item costs, get NotaryCam's pricing in writing first.

The structural takeaway matters more than the numbers: Proof publishes every line item and needs no contract; NotaryCam's pricing for real estate and business tiers is negotiated. For occasional landlord use, published per-session pricing is the safer budget. And the $4 eSign-only tier is a genuine differentiator — for documents that need signatures but not notarization, Proof charges less than a cup of coffee.

Availability and Hours

This is the clearest differentiator. Proof offers true 24/7 on-demand access — connect to a notary in seconds at 3 AM if needed, 365 days a year. NotaryCam's eClose360 closing product runs 7:00 AM–12:00 AM EST, seven days a week (reported by third-party reviewers; not currently published on NotaryCam's own pricing page). That covers almost everything, but "almost" is doing work: the notarization you need is disproportionately likely to be urgent, which is disproportionately likely to be off-hours.

Practical test: your tenant signs the lease digitally at 10 PM and flies out at 6 AM, and the document needs a notary's seal before it's valid for tomorrow's court filing. Proof's 24/7 network is built for exactly that. NotaryCam may or may not staff a notary at that hour — and you'll be doing it from a laptop either way, since mobile isn't supported.

Identity Verification

NotaryCam runs the more thorough verification stack: credential analysis of the ID, knowledge-based questions answered during the live session, and optional biometric facial recognition. For high-stakes documents — refinances, deeds, anything a lender scrutinizes — that multi-layer approach is genuinely reassuring.

Proof uses knowledge-based questions (derived from public records) plus ID credential analysis — the standard RON playbook, validated across 5M+ sessions. The known failure mode: signers with thin credit files (young tenants, recent immigrants) can fail knowledge-based questions and get blocked from the session. If your tenants skew young, this is worth knowing — have a backup verification path ready, or budget a retry.

For a lease or an affidavit, both are sufficient. For a document where the counterparty's compliance team will ask questions, NotaryCam's stack photographs better.

Business and Integration Features

NotaryCam's real-estate DNA shows here: eClose360 for transaction closings, an API for embedding RON into your own platform, and licensed software if you want to staff your own commissioned notaries. If you run a title-adjacent business or a management company doing volume closings, these are serious tools.

Proof counters with quoted business tiers for volume users, multi-signer sessions, unlimited document uploads, and the largest raw notary network — which matters when you need several simultaneous sessions or guaranteed capacity at peak times. For most landlords, "business features" means "I might notarize ten documents this year instead of three," and both platforms handle that without any plan at all.

Landlord Use Cases

Where RON actually shows up in rental operations:

Remote lease signings. A tenant relocating from another state signs and notarizes the lease without flying in — and a notarized signature is harder to repudiate later. (A lease doesn't legally require notarization in most states, but notarization adds evidentiary weight.) See our online lease agreements guide and lease agreement templates.

Eviction affidavits and sworn statements. Courts frequently require notarized affidavits — service-of-process declarations, sworn statements of facts, rent ledgers attested under oath. When a filing deadline is 48 hours away, scheduling an in-person notary is the bottleneck you don't need. This pairs with our eviction notice forms coverage.

Property management agreements and POAs. Hiring a manager, granting a family member signing authority, or documenting a tenant's consent for a property change — all occasionally need a seal, and at least one party is usually out of state.

After-hours urgency. Across every RON comparison we've run, the session that saves the day is the one you can do tonight, not Tuesday. This is Proof's home turf: 24/7 on-demand is the feature that justifies the platform for most landlords.

One caution that applies to both services: RON laws vary significantly by state. Some states fully recognize remote notarizations; others have restrictions. Before relying on RON for any document, confirm your state accepts it for that document type — our online notarization roundup covers the landscape, our Proof/Notarize review goes deeper on that platform, and our Notarize vs NotaryCam comparison covers the pair from a different angle.

Pros and Cons

Proof — pros: true 24/7 on-demand notaries with connection in seconds; fully published per-session pricing ($25/$15/$15/$10) plus a $4 eSign-only tier; no subscription or contract; sessions under 15 minutes; mobile-friendly including phone document scanning; unlimited uploads and multi-signer sessions; 5M+ notarizations of track record.

Proof — cons: per-session pricing adds up for high-volume users (a property manager doing dozens of notarizations monthly should price a business plan); identity verification can fail for signers with thin credit files; no mortgage-industry-specific closing product like eClose360.

NotaryCam — pros: deep real-estate expertise and eClose360 for transaction-heavy users; API and licensed-software options for businesses integrating RON into their own workflows; robust multi-step identity verification (credential analysis + KBA + biometrics).

NotaryCam — cons: consumer pricing not published on its own site (get it in writing before committing); no true 24/7 on-demand coverage as far as publicly documented; desktop/laptop only — no mobile or tablet sessions; reported ~$79 per session for international signers; real-estate-first orientation means fewer conveniences for a one-off individual landlord.

Getting Started with Proof

Setup takes about five minutes before your first session:

1. Create a free account. Sign up at Proof's registration page with your email — no subscription, no commitment, and the account itself costs nothing. You'll enter your name and contact details once.

2. Upload your document. PDFs and DOCX files upload directly; for paper originals, use the phone-scanning option to capture pages during setup. There's no limit on document uploads.

3. Verify your identity. Answer knowledge-based questions drawn from public records and photograph an unexpired government ID. First-timers should allow a few extra minutes; if you have a thin credit file, have a backup plan (a second signer option or a scheduled retry) since verification failures are the most common session blocker.

4. Connect to a notary. Start an on-demand session any time — 24/7 — and you're typically on video with a commissioned notary within seconds. Sign electronically, the notary applies the seal, and the finished document is ready to download or share immediately.

Landlord tips for a smooth first session: test the flow with a low-stakes document before you need one under deadline pressure; confirm remote signers have an unexpired ID and a device with a working camera; and for anything headed to court, double-check your state's RON recognition for that document type first — our online notarization roundup and our Proof/Notarize review cover the rules in more detail.

Frequently Asked Questions

Is Proof the same as Notarize?

Yes. Notarize rebranded as Proof — same platform, same on-demand notary network, same per-session pricing. If you see "Notarize" in older reviews and "Proof" in newer ones, they're the same company. Your existing Notarize account, session history, and referral links carry over under the Proof branding.

How much does Proof cost for one landlord document?

$25 for the first notary seal, plus $15 per additional seal, $15 per on-demand witness, and $10 per additional signer if your document needs them. eSign-only transactions (no notarization) are $4 each. All published on notarize.com and Proof's help center. Pricing may change — check current pricing before budgeting.

How much does NotaryCam cost?

NotaryCam doesn't publish consumer pricing on its own site as far as we could verify. Third-party reviewers report roughly $25 per notarization for US signers and ~$79 per session for signers outside the country, with volume discounts at 10+ documents a month. Get written pricing before comparing — don't budget off review-site figures.

Can I notarize a lease at midnight with Proof?

Yes — that's the platform's core selling point. On-demand notaries are available 24/7, 365 days a year, and connection typically takes seconds. NotaryCam's documented availability runs 7:00 AM–12:00 AM EST for its closing product, so true overnight sessions are Proof's territory. If your rental operations run on odd hours — tenants signing after work, filings due first thing in the morning — this availability gap alone can decide the comparison.

What if my tenant is outside the US?

This is a real differentiator. Proof's published pricing doesn't single out international signers for a surcharge; NotaryCam's reported ~$79 international price is roughly triple its US rate. If your tenants, buyers, or co-signers are abroad, confirm international-signer pricing in writing with either platform before the session — but Proof's published price list is the safer starting assumption. For landlords with overseas investors or military tenants, this alone can be the deciding factor.

Does a lease need to be notarized?

Generally no — in most states a signed lease is enforceable without notarization. Landlords get documents notarized anyway for evidentiary strength (a notarized signature is harder to dispute) or because a specific transaction partner, lender, or court requires it. Our lease agreement templates cover the underlying documents. Either platform in this comparison can seal a lease whenever that extra assurance is worth the $25.

Which should a landlord with 2 units pick?

Proof, on transparency and availability alone: published per-session pricing, no subscription, true 24/7 access, works from your phone. NotaryCam becomes worth a demo only if you scale to transaction-heavy work — closings, refinances, or an API integration — where its real estate tooling earns its keep. Our online notary services roundup puts all three major options side by side.

Ready when you need it: Notarize a document with Proof — $25 first seal, 24/7 on-demand notaries.